Secretarial Services

How we help:

Our secretarial services include maintaining statutory records, preparing board resolutions, filing annual returns, and ensuring regulatory compliance. We provide professional minute-taking during meetings and handle liaison with authorities like BIPA.

Example: For a growing business, we can keep your company records updated while you focus on scaling operations.

Our Secretarial Services Include:

Statutory Document Filing and Maintenance:

• Filing annual returns and financial statements with the Business and Intellectual Property Authority (BIPA).
• Updating and maintaining company registers (shareholders, directors, members).
• Filing of resolutions, special resolutions, and amendments.
• Submission of beneficial ownership details.
• Registration of share capital increases or decreases.

Corporate Governance Support:

• Drafting and preparation of board and shareholder resolutions.
• Professional minute-taking for board meetings, AGMs, and other corporate meetings.
• Governance framework consulting to align with best practices.

Regulatory Compliance and Liaison:

• Submission of statutory documents to authorities like BIPA, NAMRA, and Social Security.
• Liaising with regulators for compliance queries and inspections.
• Assistance with meeting the Companies Act and Close Corporations Act requirements.

Corporate Amendments:

• Changes in directorships, shareholding, or company name.
• Alteration of Memorandum of Incorporation (MOI) or founding statements.

Deregistration and Restoration of Entities:

• Handling the deregistration process for dormant or inactive entities.
• Restoring entities that have been deregistered due to non-compliance.

Annual and Periodic Compliance Services:

• Preparation and submission of annual duties and returns.
• Maintaining and updating statutory records.
• Filing employment equity plans and annual reports, where applicable.

Special Corporate Actions:

• Structuring and documenting share transfers or allotments.
• Drafting shareholder agreements.
• Preparing documentation for mergers, acquisitions, or restructuring.

Training and Workshops:

• Corporate governance and compliance training for boards and executives.
• Workshops on statutory obligations and best practices.

Additional Value-Added Services:

• Defensive name registration and renewals.
• Business license applications and renewals.
• Drafting of contracts related to corporate operations (e.g., service level agreements).

You can find links to related blog posts below.